100 Professional MS PowerPoint Keyboard Shortcuts for Efficiency

100 Professional MS PowerPoint Keyboard Shortcuts to Boost Your Efficiency

Mastering Microsoft PowerPoint’s keyboard shortcuts can dramatically enhance your productivity and streamline your presentation creation process. Whether you’re preparing for a big presentation or working on a report, knowing the right shortcuts can save valuable time and make your work look more professional. Here are 100 essential MS PowerPoint keyboard shortcuts that every professional should know to work faster and more efficiently.

Why Use Keyboard Shortcuts in MS PowerPoint?

Using keyboard shortcuts in PowerPoint offers several benefits:

• Increased Productivity: Quickly access tools and features without searching through menus.
• Seamless Workflow: Move between slides, edit text, and perform actions smoothly without interruption.
• Enhanced Focus: Reduces the need to take your hands off the keyboard, helping you maintain a constant flow.

Now, let’s dive into the 100 essential MS PowerPoint shortcuts you need to master.

1. Basic PowerPoint Shortcuts

Start with the basics. These shortcuts are critical for general navigation:

• Ctrl + N: New presentation
• Ctrl + O: Open an existing presentation
• Ctrl + S: Save presentation
• Ctrl + P: Print the presentation
• Ctrl + M: New slide
• Ctrl + Z: Undo
• Ctrl + Y: Redo
• Ctrl + C: Copy
• Ctrl + X: Cut
• Ctrl + V: Paste

2. Working with Slides

Efficient slide management is crucial for creating seamless presentations:

• Ctrl + Shift + D: Duplicate slide
• Ctrl + Shift + Up/Down Arrow: Move slide up/down
• Ctrl + Enter: Insert a new slide
• F5: Start presentation from the beginning
• Shift + F5: Start presentation from the current slide
• Ctrl + G: Group selected objects
• Ctrl + Shift + G: Ungroup objects
• Ctrl + K: Insert hyperlink

3. Formatting and Editing

Boost your editing speed with these formatting shortcuts:

• Ctrl + B: Bold text
• Ctrl + I: Italicize text
• Ctrl + U: Underline text
• Ctrl + E: Center align text
• Ctrl + L: Left align text
• Ctrl + R: Right align text
• Ctrl + T: Open the font dialog box
• Ctrl + Shift + C: Copy formatting
• Ctrl + Shift + V: Paste formatting

4. Navigating Through Slides

Easily navigate through your slides with these shortcuts:

• Page Up/Page Down: Go to the previous or next slide
• Alt + N, P: Insert a picture from file
• Ctrl + F: Find text or objects
• Ctrl + H: Replace text or objects
• Ctrl + Shift + F5: Start a slideshow from the current slide

5. Presentation Mode Shortcuts

Maximize your presentation experience with these presentation mode shortcuts:

• B: Black screen during presentation
• W: White screen during presentation
• Esc: Exit presentation mode
• Ctrl + L: Laser pointer mode during presentation
• Shift + F10: Open the context menu (right-click menu)

6. PowerPoint Advanced Shortcuts

For advanced users, these shortcuts help unlock even more features:

• Alt + F11: Open the VBA editor
• Ctrl + Alt + V: Paste special
• Ctrl + Shift + F: Open the Find font dialog box
• Ctrl + Shift + S: Save as
• Ctrl + Shift + P: Open the Page Setup dialog box

7. Working with Objects

Inserting and managing objects is key to dynamic presentations:

• Ctrl + D: Duplicate selected object
• Ctrl + Shift + S: Save as a new presentation
• Ctrl + Shift + G: Ungroup objects
• Ctrl + G: Group objects
• Ctrl + T: Open the format text dialog box

8. Audio and Video Shortcuts

If you’re including multimedia in your slides, these shortcuts come in handy:

• Ctrl + M: Insert a media clip
• Alt + N, V: Insert a video from file
• Ctrl + T: Open the video or audio properties
• Alt + Q: Switch to the next slide

9. Text and Shape Manipulation Shortcuts

Enhance your text and shape editing skills with these helpful shortcuts:

• Ctrl + Shift + >: Increase font size
• Ctrl + Shift + <: Decrease font size
• Ctrl + D: Duplicate selected shape or object
• Ctrl + Shift + P: Open the Paragraph dialog box
• Ctrl + Shift + L: Add bullet points to text
• Ctrl + Shift + N: Remove numbering or bullets from text
• Ctrl + 1: Format text as a list
• Ctrl + 2: Format text as a numbered list
• Alt + H, F, G: Add shape or graphic

10. Slide Show Navigation Shortcuts

Make navigating through your presentation smoother and more dynamic with these shortcuts:

• Spacebar: Move to the next slide in Slide Show mode
• Backspace: Go back to the previous slide in Slide Show mode
• Ctrl + Shift + F: Play from current slide
• Ctrl + Alt + Home: Go to the first slide
• Ctrl + Alt + End: Go to the last slide

11. Managing Animations and Transitions

These shortcuts will help you work faster with animations and transitions:

• Alt + A, C: Open the Animation pane
• Ctrl + Shift + F6: Open the next window (if multiple presentations are open)
• Alt + N, A: Add an animation
• Alt + N, T: Add a transition effect between slides
• Ctrl + Shift + X: Start the animation preview
• Ctrl + P: Play animations during a presentation

12. Working with Master Slides

Master slides are essential for consistency across your presentation, and these shortcuts make them easier to manage:

• Alt + W, M: Open Master Slide view
• Ctrl + Shift + M: Open Slide Master
• Ctrl + Shift + F7: Open the master slides settings

13. Formatting the Presentation Window

Adjust the presentation window to fit your work style with these shortcuts:

• Ctrl + F1: Show or hide the Ribbon
• Ctrl + F5: Maximize the presentation window
• Ctrl + F10: Restore the presentation window
• Ctrl + Shift + F9: Update all links in the presentation
• Ctrl + Alt + 1: Switch to Normal View
• Ctrl + Alt + 2: Switch to Slide Sorter View
• Ctrl + Alt + 3: Switch to Reading View

14. PowerPoint Presentation Setup

Setting up your presentation layout and structure can be simplified with these shortcuts:

• Alt + F, P: Open the Page Setup dialog box
• Alt + H, O, I: Insert new slide with a specific layout
• Ctrl + Shift + F5: Open Slide Show setup
• Ctrl + Shift + N: Open the New Slide dialog box
• Alt + E, S: Open the Slide Sorter view for easier slide management

15. Quick Navigation in the Ribbon

Navigate the Ribbon quickly with these keyboard shortcuts:

• Alt + H: Home tab
• Alt + N: Insert tab
• Alt + P: Design tab
• Alt + S: Transitions tab
• Alt + A: Animations tab
• Alt + R: Review tab
• Alt + W: View tab
• Alt + F: File tab

16. Object Resizing and Alignment Shortcuts

Quickly resize and align objects for a neat presentation:

• Ctrl + Shift + ]: Increase size of selected object
• Ctrl + Shift + [: Decrease size of selected object
• Alt + H, G, G: Align objects
• Alt + H, G, A: Align objects to the center
• Ctrl + Shift + A: Align objects to the left
• Ctrl + Shift + D: Align objects to the right

17. Managing Layers and Object Visibility

Control layers and visibility for complex presentations:

• Ctrl + Shift + H: Hide selected object
• Ctrl + Shift + U: Unhide all objects
• Ctrl + Shift + L: Bring selected object to the front
• Ctrl + Shift + O: Send selected object to the back

18. Navigating Between Multiple Open Presentations

Work more efficiently with multiple presentations open:

• Ctrl + F6: Switch to the next open presentation
• Ctrl + Shift + F6: Switch to the previous open presentation
• Ctrl + W: Close the current presentation
• Ctrl + Shift + W: Close all presentations

19. Working with Hyperlinks

Create and manage hyperlinks quickly:

• Ctrl + K: Open the Insert Hyperlink dialog box
• Ctrl + Shift + K: Edit hyperlink
• Ctrl + Alt + K: Remove hyperlink

20. PowerPoint Smart Guides and Grids

Enable and use Smart Guides and Grids for precise object placement:

• Ctrl + G: Toggle gridlines
• Ctrl + Shift + G: Show or hide guides
• Alt + W, G: Open Grid and Guides dialog box

21. Managing Comments and Notes

For collaboration, these shortcuts are essential:

• Ctrl + Alt + M: Insert comment
• Ctrl + Shift + C: Copy comment
• Ctrl + Shift + X: Paste comment
• Ctrl + Alt + N: Show comments
• Ctrl + Alt + F: Toggle speaker notes

22. Working with Objects in Groups

These shortcuts help you manage grouped objects in your slides:

• Ctrl + Shift + G: Group objects
• Ctrl + Shift + U: Ungroup objects
• Ctrl + G: Group selected objects
• Ctrl + Shift + J: Group shapes together

23. Shortcuts for SmartArt and Charts

For creating and managing SmartArt and charts:

• Alt + N, M: Insert SmartArt graphic
• Ctrl + 1: Open the Format Shape dialog box
• Alt + N, C: Insert chart
• Ctrl + Shift + F3: Open chart formatting options

24. Miscellaneous Shortcuts

Other handy shortcuts that can save time:

• Ctrl + Shift + F7: Refresh a linked slide or chart
• Ctrl + Shift + V: Paste as an image
• Ctrl + Q: Quick Save
• Ctrl + L: Toggle the presentation layout
• Ctrl + Shift + T: Insert a table

25. Shortcuts for Adding and Removing Elements

Easily manage elements in your slides with these shortcuts:

• Ctrl + Shift + X: Delete selected object
• Alt + N, P: Insert picture from file
• Ctrl + D: Duplicate selected object or slide
• Ctrl + T: Open the Text box for editing
• Alt + H, D, S: Delete selected slide
• Ctrl + Shift + A: Add a new slide
• Ctrl + Shift + F: Add a new slide with a specific layout

26. Customizing PowerPoint Views

Adjust PowerPoint views to suit your needs:

• Ctrl + Alt + I: Switch to Normal view
• Ctrl + Alt + D: Switch to Outline view
• Ctrl + Alt + N: Switch to Notes Page view
• Ctrl + Alt + P: Switch to Slide Sorter view
• Ctrl + Alt + R: Switch to Reading view

27. Shortcuts for PowerPoint Themes

Quickly change or apply themes with these shortcuts:

• Alt + H, T, T: Open the Themes dialog box
• Alt + G, T: Apply a new theme to your presentation
• Alt + G, D: Change theme colors

28. Accessing PowerPoint Tools

Speed up tool access using these shortcuts:

• Alt + F11: Open the Visual Basic for Applications editor
• Ctrl + F5: Start presentation from the current slide
• Ctrl + Shift + F5: Open slideshow setup
• Ctrl + Shift + D: Duplicate the selected shape or object

29. Formatting Slide Backgrounds

Apply background formatting with these shortcuts:

• Ctrl + Shift + B: Format background color or image
• Alt + P, R: Set slide background color
• Ctrl + Shift + F: Open background format options

30. Managing Links and Hyperlinks

Handle hyperlinks with ease:

• Ctrl + K: Open the Insert Hyperlink dialog box
• Ctrl + Alt + K: Remove hyperlink from selected text
• Ctrl + Shift + L: Add or remove a hyperlink

31. Shortcuts for Printing and Saving

Enhance your presentation workflow with printing and saving shortcuts:

• Ctrl + P: Print the presentation
• Ctrl + S: Save your presentation
• Ctrl + Shift + S: Save As a new file
• Ctrl + Shift + F: Export to PDF format

32. Reviewing and Editing

Easily review and edit your content:

• Ctrl + Shift + R: Review spelling and grammar
• Alt + R, C: Add comment
• Ctrl + Shift + M: Insert a comment into the presentation
• Alt + R, R: Respond to a comment

33. Working with Columns and Rows

For tables and other content that requires columns and rows:

• Ctrl + T: Insert table
• Ctrl + Shift + K: Insert a column in a table
• Ctrl + Shift + J: Insert a row in a table
• Alt + A, I: Insert a new column
• Alt + A, R: Insert a new row

34. Advanced Text Formatting

Refine your text formatting with these advanced shortcuts:

• Ctrl + Shift + C: Copy text formatting
• Ctrl + Shift + V: Paste text formatting
• Ctrl + Shift + T: Insert superscript text
• Ctrl + Shift + B: Insert subscript text
• Ctrl + E: Center-align the selected text

35. Using and Editing Shapes

Create and edit shapes quickly:

• Alt + N, S: Insert a shape
• Ctrl + Shift + L: Add a line shape
• Alt + N, C: Insert a circle
• Ctrl + Shift + Q: Add a square shape
• Ctrl + Shift + F: Open the Format Shape panel
• Ctrl + Shift + G: Group selected objects
• Ctrl + Shift + U: Ungroup selected objects

36. Applying and Managing Transitions

Create smooth transitions between slides:

• Alt + S, T: Apply transition effect
• Ctrl + Shift + T: Preview transitions
• Ctrl + Alt + Shift + T: Open Transition Settings
• Alt + S, M: Set transition timing

37. Managing Video and Audio Clips

Add and manipulate multimedia clips:

• Alt + N, V: Insert video clip
• Alt + N, A: Insert audio clip
• Ctrl + Shift + X: Remove video or audio
• Ctrl + Shift + M: Open audio/video playback options
• Ctrl + Shift + V: Open video options for editing

38. Shortcuts for Adding Charts and Graphs

Add and customize charts with these shortcuts:

• Ctrl + Shift + C: Add chart
• Alt + N, Q: Insert pie chart
• Alt + N, B: Insert bar chart
• Alt + N, L: Insert line chart

39. Working with Comments and Reviews

Collaborate and manage comments more effectively:

• Alt + R, C: Insert a comment
• Ctrl + Shift + M: Open comments
• Ctrl + Alt + M: Remove a comment

40. Shortcuts for Image and Media Editing

Edit and format media with ease:

• Ctrl + Shift + I: Crop image
• Ctrl + Shift + E: Edit media clip
• Ctrl + Shift + T: Open text formatting for images
• Alt + N, I: Insert an image from the file

41. Managing Multiple Windows and Views

Easily switch between windows and views for a more efficient workflow:

• Ctrl + F6: Switch to the next open window
• Ctrl + Shift + F6: Switch to the previous open window
• Ctrl + Alt + N: Open a new blank presentation
• Ctrl + Alt + I: Switch to Normal view
• Ctrl + Alt + P: Switch to Slide Show view
• Ctrl + Alt + S: Switch to Slide Sorter view
• Ctrl + Alt + O: Open Outline view

42. Zooming In and Out

Control the zoom level of your presentation to see the details or view the entire slide:

• Ctrl + Mouse Wheel Up: Zoom in
• Ctrl + Mouse Wheel Down: Zoom out
• Alt + V, Z: Open zoom options
• Ctrl + 1: Set zoom to 100%

43. Inserting Special Characters

Insert special characters or symbols into your presentation:

• Alt + 0176: Insert the degree symbol (°)
• Ctrl + Shift + &: Insert an ampersand (&)
• Ctrl + Shift + P: Insert a paragraph symbol (¶)
• Alt + 0169: Insert the copyright symbol (©)

44. Insert and Edit Tables

Working with tables in PowerPoint can be made faster with these shortcuts:

• Ctrl + T: Insert a table
• Ctrl + Shift + T: Add a new row to a table
• Ctrl + Shift + T: Add a new column to a table
• Alt + N, T: Open the Table Design tab
• Alt + N, C: Insert a new column in the table
• Alt + N, R: Insert a new row in the table

45. Changing Slide Layout

Adjust slide layout to suit your presentation style:

• Ctrl + Alt + M: Change slide layout
• Ctrl + Shift + L: Add or remove a layout grid
• Alt + H, L: Open the Layout gallery
• Alt + H, I: Apply the selected layout to the slide

46. Inserting Equations

Add and edit equations in your presentation:

• Alt + N, Q: Insert an equation
• Ctrl + Shift + E: Open the Equation Editor
• Ctrl + =: Toggle subscript
• Ctrl + Shift + =: Toggle superscript

47. Adding Comments

If you’re collaborating on a presentation, these shortcuts can help you manage comments:

• Alt + R, C: Insert a comment
• Ctrl + Shift + M: Open comment pane
• Ctrl + Alt + M: Delete comment
• Alt + R, D: Display or hide comments

48. Managing Hyperlinks

Manage and edit hyperlinks in your presentation quickly:

• Ctrl + K: Open Insert Hyperlink dialog box
• Ctrl + Shift + K: Edit hyperlink
• Ctrl + Alt + K: Remove hyperlink

49. Animation and Transition Control

These shortcuts help streamline your animation and transition settings:

• Alt + A, P: Add animation to object
• Alt + S, T: Apply transition to slide
• Ctrl + Shift + T: Preview transition
• Ctrl + Shift + X: Start or stop animation preview
• Alt + A, I: Insert animation effect
• Alt + S, A: Apply custom animations

50. Using Presenter View

Presenter View allows you to view speaker notes while presenting, and these shortcuts make it easier to control:

• Alt + F5: Start Presenter View
• Ctrl + L: Activate the laser pointer in Presenter View
• Esc: Exit Presenter View
• F1: Open PowerPoint Help menu during a presentation
• F5: Start slideshow from the first slide

51. Inserting Media

Add video, audio, and other media to your slides:

• Alt + N, V: Insert a video
• Alt + N, A: Insert an audio file
• Ctrl + Shift + M: Play media file during presentation
• Ctrl + Shift + S: Stop media playback

52. Inserting SmartArt

Inserting SmartArt graphics is quick with these shortcuts:

• Alt + N, M: Insert SmartArt graphic
• Ctrl + Shift + S: Convert text to SmartArt
• Alt + N, M, L: Change SmartArt layout

53. Navigating Between Objects

Navigate between objects and shapes on the slide more efficiently:

• Tab: Move to the next object
• Shift + Tab: Move to the previous object
• Ctrl + Shift + Arrow: Move object in small increments
• Ctrl + Arrow: Move object in large increments

54. Accessing Slide Masters

Access and work with Slide Masters using these shortcuts:

• Alt + W, M: Open Slide Master view
• Ctrl + Shift + M: Edit Slide Master
• Ctrl + Alt + Shift + M: Apply Slide Master layout

55. Quick File Operations

Save time by managing your presentation files more quickly:

• Ctrl + S: Save presentation
• Ctrl + Shift + S: Save As a new file
• Ctrl + P: Open Print menu
• Ctrl + F: Open Find dialog box
• Ctrl + H: Open Replace dialog box

56. Navigating Slides Quickly

If you’re working with many slides, these shortcuts help you navigate fast:

• Ctrl + G: Go to a specific slide
• Ctrl + N: Start a new presentation
• Page Up: Go to the previous slide
• Page Down: Go to the next slide

57. Using Grids and Guidelines

Working with grids and guides for better object alignment:

• Ctrl + G: Toggle gridlines on or off
• Alt + W, G: Open Grid and Guides dialog box
• Ctrl + Shift + G: Toggle guides on or off
• Ctrl + Shift + U: Reset guides to default

58. Customizing the Ribbon

Make customizations to the Ribbon with these shortcuts:

• Alt + F, T: Open PowerPoint options
• Ctrl + Alt + R: Customize the Ribbon
• Alt + F, I: Open PowerPoint Info tab

59. Formatting Text Boxes

Edit and format text boxes more efficiently:

• Ctrl + Shift + K: Add or remove bullet points
• Ctrl + Shift + L: Open text box formatting options
• Ctrl + Shift + B: Add a border to text box
• Ctrl + T: Open the Format Text Box dialog box

60. Printing Slides and Handouts

Quickly access printing options for your presentation:

• Ctrl + P: Open the Print dialog box
• Alt + F, P: Open the Print Preview dialog box
• Ctrl + Shift + P: Print slides as handouts

61. Adding and Editing Shapes

Quickly add and modify shapes in your presentation:

• Alt + N, S: Insert a shape
• Ctrl + Shift + F: Open the shape formatting dialog box
• Ctrl + Shift + P: Open the shape properties
• Ctrl + D: Duplicate selected shape

62. Managing Object Visibility

Toggle visibility for objects and shapes:

• Ctrl + Shift + H: Hide selected object
• Ctrl + Shift + U: Unhide all objects
• Ctrl + Shift + L: Lock selected object in place

63. Managing File Types

Quickly manage different file types in PowerPoint:

• Ctrl + O: Open an existing presentation
• Ctrl + Shift + W: Open a new blank presentation window
• Ctrl + Alt + F: Open presentation in full-screen mode

64. Inserting and Editing Links

Work with links and hyperlinks:

• Ctrl + K: Insert hyperlink
• Ctrl + Shift + K: Edit hyperlink
• Ctrl + Alt + K: Remove hyperlink from selected text

65. Using and Editing Headers/Footers

Edit headers and footers quickly in your presentation:

• Alt + N, H: Insert a header
• Alt + N, F: Insert a footer
• Ctrl + Shift + F: Edit header/footer

66. Working with Slide Layouts

Easily modify and apply different slide layouts:

• Ctrl + Alt + M: Change slide layout
• Ctrl + Shift + L: Insert or remove layout grid
• Alt + H, L: Open the Layout Gallery
• Alt + G, L: Select a layout from the layout options

67. Inserting Icons and 3D Models

Enhance your presentations with icons and 3D models:

• Alt + N, I: Insert an icon
• Alt + N, 3: Insert a 3D model
• Ctrl + Shift + I: Insert an image from your computer

68. Moving Between Slides

Navigate through your slides faster:

• Ctrl + Home: Move to the first slide
• Ctrl + End: Move to the last slide
• Ctrl + Shift + N: Move to the next slide
• Ctrl + Shift + P: Move to the previous slide

69. Applying and Editing Slide Transitions

Work with slide transitions to create smooth slide changes:

• Alt + S, T: Open the Transitions tab
• Ctrl + Shift + T: Preview the transition
• Ctrl + T: Apply transition to selected slide
• Ctrl + Shift + Q: Clear transition effects

70. Managing Shapes and Objects

Manipulate shapes and objects in your presentation:

• Ctrl + Shift + X: Cut selected object or shape
• Ctrl + Shift + C: Copy selected object or shape
• Ctrl + Shift + V: Paste copied object or shape
• Ctrl + Shift + G: Group selected objects
• Ctrl + Shift + U: Ungroup selected objects

71. Inserting Charts

Quickly insert charts into your slides:

• Alt + N, C: Insert a chart
• Alt + N, B: Insert a bar chart
• Alt + N, P: Insert a pie chart
• Ctrl + Shift + D: Duplicate the chart

72. Inserting Shapes and SmartArt

Insert shapes or SmartArt for more dynamic content:

• Alt + N, S: Insert a shape
• Alt + N, M: Insert SmartArt
• Ctrl + Shift + M: Insert a new slide with SmartArt

73. Working with Speaker Notes

Manage speaker notes while preparing for your presentation:

• Ctrl + Shift + H: Hide speaker notes
• Ctrl + Shift + N: Open the Notes pane
• Ctrl + Shift + P: Open the Notes view

74. Managing Slide Masters

Use Slide Master for uniform formatting:

• Alt + W, M: Open Slide Master view
• Ctrl + Shift + M: Edit Slide Master
• Ctrl + Alt + Shift + M: Apply Slide Master layout to slides

75. Customizing PowerPoint

Customize your PowerPoint interface to suit your needs:

• Alt + F, T: Open PowerPoint Options dialog box
• Ctrl + Alt + R: Customize the Ribbon
• Ctrl + Alt + S: Customize the Quick Access Toolbar

76. Viewing and Comparing Slides

Compare multiple slides for effective editing:

• Alt + V, W: Open Slide Show view to view slides
• Ctrl + Shift + P: Compare current slide with another slide
• Ctrl + F6: Switch between open presentations

77. Formatting Text and Paragraphs

Make text and paragraphs stand out with these shortcuts:

• Ctrl + E: Center align text
• Ctrl + R: Right align text
• Ctrl + L: Left align text
• Ctrl + J: Justify text
• Ctrl + Shift + Q: Add a bulleted list to text

78. Inserting Hyperlinks

Manage hyperlinks within your slides:

• Ctrl + K: Insert hyperlink
• Ctrl + Shift + K: Edit hyperlink
• Ctrl + Alt + K: Remove hyperlink

79. Inserting Tables

Insert and manipulate tables:

• Ctrl + T: Insert a table
• Ctrl + Shift + T: Insert a new row in the table
• Ctrl + Shift + C: Insert a new column in the table
• Ctrl + Shift + X: Remove table

80. Working with Animations

Create smooth animations for your slides:

• Alt + A, P: Add animation to object
• Alt + S, T: Apply transition to slide
• Ctrl + Shift + T: Preview animation effects
• Ctrl + Shift + Q: Remove all animations

81. Using Presenter Tools

Enhance your presentation delivery with these tools:

• Alt + F5: Start Presenter View
• Ctrl + L: Activate the laser pointer
• F5: Start slideshow from the beginning
• Esc: Exit the slideshow

82. Slide Show Setup

Set up your slide show and transition settings:

• Alt + S, A: Set up slide show
• Ctrl + Shift + F5: Open Slide Show Setup
• Ctrl + F5: Start presentation from the current slide

83. Inserting Symbols

Add symbols and special characters into your presentation:

• Alt + 0176: Insert degree symbol (°)
• Alt + 0169: Insert copyright symbol (©)
• Alt + 0153: Insert trademark symbol (™)
• Ctrl + Shift + P: Insert paragraph symbol (¶)

84. Working with Sections

Organize your presentation into sections:

• Ctrl + Shift + G: Group slides into a section
• Ctrl + Shift + U: Ungroup slides from a section
• Ctrl + Shift + N: Insert a new section

85. Saving and Printing

Manage your presentation files and printing options:

• Ctrl + S: Save the presentation
• Ctrl + P: Open the Print dialog box
• Ctrl + Shift + S: Save As a new presentation

86. Adding and Removing Slide Numbers

Add or remove slide numbers:

• Alt + N, S: Insert slide number
• Alt + H, N: Remove slide number
• Ctrl + Shift + N: Add slide number to all slides

87. Managing File Formats

Quickly work with different file formats:

• Ctrl + Shift + P: Save as PDF
• Ctrl + O: Open existing presentation
• Ctrl + F12: Open file in a new window

88. Using Quick Access Toolbar

Manage your Quick Access Toolbar settings:

• Alt + F, T: Open Quick Access Toolbar settings
• Ctrl + Alt + Q: Add current command to Quick Access Toolbar

89. Inserting WordArt

Add visually appealing text with WordArt:

• Alt + N, W: Insert WordArt
• Ctrl + Shift + W: Edit WordArt style
• Ctrl + Shift + X: Change WordArt color

90. Working with Notes and Handouts

Manage notes and handouts during presentations:

• Ctrl + Shift + H: Hide notes during presentation
• Ctrl + Shift + S: Print handouts
• Alt + P, R: Print notes pages

91. Viewing and Editing Slide Sorter

Manage slides in Slide Sorter view:

• Ctrl + Shift + S: Open Slide Sorter view
• Ctrl + Shift + P: Rearrange slides in Slide Sorter view

92. Using Shortcut Menus

Access right-click menus for faster editing:

• Shift + F10: Open the shortcut menu for selected item
• Ctrl + F10: Maximize or minimize PowerPoint window

93. Using Smart Guides

Align objects using smart guides:

• Ctrl + G: Toggle Smart Guides
• Ctrl + Shift + G: Align object to grid

94. Managing Zoom and Views

Control the zoom and change your view settings:

• Ctrl + Mouse Wheel Up: Zoom in on slides
• Ctrl + Mouse Wheel Down: Zoom out on slides
• Alt + V, Z: Open zoom settings
• Ctrl + 1: Set zoom to 100%

95. Customizing PowerPoint Theme

Create and apply custom themes:

• Alt + G, T: Open Themes gallery
• Ctrl + Shift + C: Change theme colors
• Alt + G, T, T: Apply new theme to presentation

96. Using the Task Pane

Work with the task pane for efficient design:

• Ctrl + Shift + F1: Show/Hide Task Pane
• Ctrl + Alt + T: Open Format Task Pane

97. Editing Objects

Quickly edit and format objects:

• Alt + N, P: Insert picture from file
• Ctrl + D: Duplicate selected object
• Ctrl + Shift + L: Add a line shape

98. Using Slide Show Settings

Adjust slideshow settings:

• Alt + S, F: Set slide show settings
• Ctrl + Shift + F5: Open Slideshow Setup

99. Quick Formatting for Text

Apply quick formatting to text:

• Ctrl + T: Open font formatting
• Ctrl + B: Apply bold formatting
• Ctrl + I: Apply italic formatting

100. Finalizing the Presentation

Finish up your presentation efficiently:

• Ctrl + F5: Start slideshow from beginning
• Ctrl + Shift + F5: Start slideshow from the current slide
• Ctrl + Alt + F5: Restart presentation from the first slide

Saraswati Chandra Project Manager

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